HEALTH AND SAFETY POLICY
Approved by Governing Body on 1st July 2010
Revised: December 2013
HEALTH AND SAFETY POLICY
PART 1 STATEMENT OF INTENT
The Governing Body of Presdales School will strive to achieve the highest standards of health, safety and welfare consistent with their responsibilities under the Health and Safety at Work Act 1974 and other statutory and common law duties.
This statement sets out how these duties will be conducted includes a description of the school’s organisation and its arrangements for dealing with different areas of risk. Details of how these areas of risk will be addressed are given in the arrangements section.
This policy will be brought to the attention of all members of staff. A reference copy is kept on the shared drive of the school network.
This policy statement and the accompanying organisation and arrangements will be reviewed annually.
Mrs R Bolton Mrs J M Robinson
Chair of Governors Headmistress
PART 2 ORGANISATION
As the employer, overall responsibility for Health and Safety rests with the Governing Body.
At school level, duties and responsibilities have been assigned to staff and governors as laid out below.
Responsibilities of the Governing Body
The Governing Body is responsible for ensuring health and safety management systems are in place and effective.
As a minimum these systems should adhere to the LA’s health and safety policy, procedures and standards as detailed in the Education Health and Safety Manual.
A Health & Safety Governor has been appointed to receive relevant information, monitor the implementation of policies and procedures and to feedback health and safety issues and identified actions to the Governing Body.
The school’s health and safety governor is Mrs S Newton
The Governing Body will receive regular reports from the Headmistress or other nominated member of staff in order to enable them to provide and prioritise resources for health and safety issues.
Where required the Governing Body will seek specialist advice on health and safety which the establishment may not feel competent to deal with. The school subscribes to the HCC Health and Safety support service from whom competent advice can be obtained, Tel: 01992 556478.
Responsibilities of the Headmistress:
Overall responsibility for the day to day management of health and safety, in accordance with the Governing Body’s Health and Safety Policy and Procedures, rests with the Headmistress.
The Headmistress may choose to delegate certain tasks to other members of staff. It is clearly understood by everyone concerned that the delegation of certain duties will not relieve the Headmistress from the overall day to day responsibilities for health and safety within the establishment.
The Headmistress has responsibility for:
• Co-operating with the Governing Body to enable health and safety policy and procedures to be implemented and complied with;
• Ensuring effective health and safety management arrangements are in place for carrying out regular inspections and risk assessments, implementing actions and submitting inspection reports to the governing body;
• Reporting to the Governing body on health and safety performance and any safety concerns/ issues which may need to be addressed by the allocation of funds.
• Communicating the policy and other appropriate health and safety information to all relevant people including contractors;
• Carrying out health and safety investigations;
• Ensuring all staff are competent to carry out their roles and are provided with adequate information, instruction and training;
• Ensuring consultation arrangements are in place for staff and their trade union representatives (where appointed) and recognising the right of trade unions in the workplace to require a health and safety committee to be set up.
• Ensuring that the premises, plant and equipment are maintained in a serviceable condition.
• Monitoring purchasing and contracting procedures to ensure health and safety is included in specifications & contract conditions
Responsibilities of employees
Finance and Premises Manager
The task of overseeing general health and safety matters on the site has been delegated by the Headmistress to the Finance Manager.
Heads of Department / Staff with posts of responsibility
Within departments the task of overseeing health and safety matters is delegated to the Head of Department / subject leader / support staff with posts of responsibility who should:
• Apply the school’s health and safety policy to their own department or area of work and be directly responsible to the Headmistress for the application of the health and safety procedures and arrangements;
• Ensure staff under their control are aware of and follow relevant published health and safety guidance from sources including CLEAPSS, AfPE etc., and ensure that all subordinate staff are aware of and make use of such guidance;
• Ensure regular health and safety risk assessments are undertaken for the activities for which they are responsible and that control measures are implemented;
• Ensure that appropriate safe working procedures are brought to the attention of all staff under their control;
• Take appropriate action on health, safety and welfare problems members of staff refer to them, and inform the Headmistress or Finance Manager of any problems to which they cannot achieve a satisfactory solution within the resources available to them;
• Carry out regular inspections of their areas of responsibility to ensure that equipment, furniture and activities are safe and record these inspections where required;
• Ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own health and safety;
• Ensure that all accidents (including near misses) occurring within their department are promptly reported and investigated using the appropriate forms etc;
• Arrange for the repair, replacement or removal of any item of furniture or equipment which has been identified as unsafe.
Under the Health and Safety at work Act etc 1974 all employees have general health and safety responsibilities. All employees are obliged to take care of their own health and safety whilst at work along with that of others who may be affected by their actions.
All employees have responsibility to:
• Take reasonable care for the health and safety of themselves and others in undertaking their work.
• Comply with the school's health and safety policy and procedures at all times.
• Report all accidents and incidents in line with the reporting procedure.
• Co-operate with school management on all matters relating to health and safety.
• Not to intentionally interfere with or misuse any equipment or fittings provided in the interests of health safety and welfare.
• Report all defects in condition of premises or equipment and any health and safety concerns immediately to their line manager.
• Report immediately to their line manager any shortcomings in the arrangements for health and safety.
• Ensure that they only use equipment or machinery that they are competent / have been trained to use.
• Make use of all necessary control measures and personal protective equipment provided for safety or health reasons
In the first instance, First Aiders will act in all situations where first aid and/or treatment of minor ailments is required. Mrs Stow, Senior First Aider will be called upon for more serious incidents
Responsibilities of the Caretaker:
The caretaker will undertake to test fire alarm equipment on a weekly basis and keep himself informed of Health and Safety matters affecting premises and ancillary staff for whom he has management responsibility. He will have regard to COSHH regulations concerning substances used for the maintenance/cleaning of premises. He will liaise regularly with the Health and Safety Co-ordinator.
Arrangements for Policy Review
Governors are required to take steps to ensure that
• They are kept informed of advice and guidance on health and safety matters.
• Health and Safety is a regular item on the agenda of the Premises and Health and Safety Committee agenda and subsequently reported to meeting of the full Governing Body
• The Health and Safety Policy will be reviewed and amended where necessary annually.
• The policy is communicated to all staff (teaching and support staff) and will be linked to the induction of all new staff.
PART 3 ARRANGEMENTS
The following appendices cover the main risks and hazards in Presdales School.
Appendix 1 - Fire Evacuation and other Emergency Arrangements
Appendix 2 - Inspection and Maintenance of Emergency Equipment
Appendix 3 - First Aid and Medicine
Appendix 4 - Accident Reporting Procedures
Appendix 5 - Lone Working
Appendix 6 - Health and Safety Information and Training
Appendix 7 - Premises and Work Equipment
Appendix 8 - Flammable and Hazardous Substances
Appendix 9 - Lifting and Handling
Appendix 10 - Health and Safety Inspections and Testing
Appendix 11 - Asbestos
Appendix 12 Pregnant Workers and New Mothers
Appendix 13 Risk Assessments
Appendix 14 Offsite Visits
Appendix 15 - Working at Height
Appendix 16 School Security
Appendix 17 Smoking
Appendix 18 Vehicular and Pedestrian Management
Appendix 19 Stress Management and Employee Wellbeing
Appendix 20 Display Screen Equipment
Appendix 21 Minibuses
Appendix 22 Lettings
Appendix 23 Swimming Pool Arrangements
Appendix 24 Legionella
Appendix 25 Contractors
FIRE EVACUATION AND OTHER EMERGENCY ARRANGEMENTS
The school’s fire risk assessment is located in the Fire Log in the Finance Office and is reviewed annually using the guidance contained in the Education Health and Safety Manual.
LOCATION OF EMERGENCY PROCEDURE DOCUMENTS
Written emergency procedures exist covering a range of hazardous situations e.g. fire, bomb alerts, severe weather, electrical faults etc and these are reviewed annually. The information is included in the school’s induction procedure and made available to staff in the following locations:
a. RM Staff ‘T’ drive.
b. Critical Incident Plan
c. Fire Procedure Notice in every teaching space
Emergency exits, fire alarm call points, assembly points etc are clearly identified by safety signs and notices.
FIRE EVACUATION PROCEDURE
IF YOU FIND A FIRE OR ONE IS REPORTED TO YOU:
• Staff discovering a fire or other emergency for which the buildings should be evacuated should activate the alarm using the nearest available break glass call point. They should then notify reception/main office of the exact location of the incident.
Fire drills will be undertaken termly and a record kept in the fire log book
• The safe evacuation of persons is an absolute priority. Staff may only attempt to deal with small fires, if it is safe to do so without putting themselves at risk, using portable fire fighting equipment.
• Ensure the alarm is raised BEFORE attempting to tackle a fire.
• Inventory of chemicals and flammable substances will be kept by the Caretaker and Chemistry Technician
Service isolation points
Gas Intake bunker opposite School Kitchen.
Electricity Cellar of mansion.
Water Woods opposite Highfields Nursing Home in Hoe Lane
Extinguishers are provided to deal with three types of fires that occur in schools.
_ Class A fires involve ordinary combustible materials such as wood, paper and textiles. Water extinguishers are suitable for these fires.
_ Class B fires involve flammable liquids such as oils, solvents used in chemistry, and cooking fat. Foam, dry powder or carbon dioxide may be used on these fires.
_ Electrical equipment fires; dry powder or carbon dioxide can be used on these (dry powder is also recommended for vehicle fires). Some halon extinguishers (trade names BCE, BFC, BTM or DTE) are also still in existence, although they are being gradually replaced because halons are ozone depleting chemicals. Dry powder can be used as a replacement as, like halon, it can be used on all types of fire.
Each of the four different types of fire extinguisher used to be identified by a distinctive colour: red for water; cream for foam; blue for dry powder; and black for carbon dioxide. Since 1997 all new extinguisher have been coloured red to comply with BS EN3. The same colour scheme is still used on the labels, but these must not exceed 5% of the surface area of the cylinder.
Existing extinguishers need not be replaced until the end of their useful life. Extinguishers should be maintained in accordance with BS 5306 Installation and Maintenance of Portable Fire Extinguishers. Weekly checks are recommended to include:
• checking the safety clip and indicating devices to determine whether the extinguisher has been operated
• checking the extinguisher for any external corrosion, dents or other damage that could impair the safe operation of the extinguisher.
In addition, a basic annual service should be carried out by a competent person, usually the supplier.
Fire Blankets. These are normally found in kitchens, laboratories and workshops and should meet BS 6575 Specification for fire blankets. They can be used to smother small fires involving cooking fat and other flammable liquids. Fire blankets are also invaluable in dealing with people whose clothes are alight. They should be wrapped and rolled in the blanket.
ON HEARING THE FIRE ALARM:
• All staff, pupils, occupants of building must respond to the fire alarm and evacuate to the designated assembly point by the swimming pool.
• The fire alarm is a continuous buzz.
• The premises manager/ caretaker will check the fire panel and, if safe to do so, go to the zone where the alarm has been activated to investigate if there is a fire or false alarm.
• Staff will summon the emergency services (DIAL 999) as necessary.
• Staff will supervise / affect the evacuation of pupils/visitors to the designated assembly point.
• Staff not with pupils, visitors and contractors must leave the building by the nearest exit and report directly to Mrs Gray/Mrs Wright at the assembly point.
• Pupils should leave in single file when instructed by the teacher in charge of the class using the nearest available escape route. The last person to leave the classroom must close the door. Pupils should walk in their subject / form groups and remain with the group en route to the assembly point.
• If a pupil is not in a classroom when the alarm sounds, he/she must walk to the assembly point leaving the building by the nearest marked escape route.
A Calm orderly exit is essential
Walk quickly – DO NOT RUN or stop to collect belongings
• On arrival at the assembly area pupils must stand in their form groups while staff check their registers. Registers, visitors and signing in and out books etc. will be taken out to the assembly point by office staff and receptionist. The result of this check must be reported to the Headmistress /Senior member of staff as soon as it is completed.
• Fire wardens are responsible for ensuring corridors/buildings are cleared. Fire wardens should ensure that in the event of their absence, another member of staff is available to take over their duties:
The School’s Fire Wardens are:
• The Headmistress /senior member of staff will liaise with the Fire Brigade on their arrival.
• The building must not be re-entered until staff are notified it is safe to do so by the Fire Brigade / Headmistress / senior member of staff.
• After the event, the Headmistress or responsible person should telephone the Area Senior Advisory Officer and advise him/her of the situation.
• Regular inspections of the premises and grounds will be undertaken termly or more frequently if possible. Using the fire check list.
Further information can be found in the School Fire Log held in the Finance Office and the Staff Handbook.
Emergency Procedures for incidents outside school hours
Emergency procedures for incidents outside normal working hours are held by the Headmistress.
• These procedures will be reviewed at least annually.
• Key holder details will be forwarded to the Police.
INSPECTION / MAINTENANCE OF EMERGENCY EQUIPMENT
TESTING OF THE FIRE ALARM SYSTEM
The fire alarm will be tested weekly, (using a different call-point each time) normally on a Monday afternoon at 2.00pm by:
Mr G Craig / Mr S Craig
Defects on the system must be reported immediately to:
Mr G Craig or Mrs M Stanley
The fire alarm system, including call points and smoke alarms will be inspected twice per year under the terms of the maintenance agreement with:
INSPECTION OF FIRE FIGHTING EQUIPMENT
Chubb Fire Limited undertakes an annual maintenance service of all fire fighting equipment. This will be arranged by:
Mrs M Stanley
Defective equipment or extinguishers that need recharging between inspections will be reported direct to:
Chubb Fire Limited
EMERGENCY LIGHTING SYSTEMS
These systems will be periodically tested by Mr G Craig and checked annually by an electrical contractor.
Test records are kept by the Caretaker.
MEANS OF ESCAPE
Mr Craig checks daily for any obstructions on exit routes and ensures that all final exit doors are operational and available for use.
FIRST AID AND MEDICINE
THE FOLLOWING STAFF ARE TRAINED FIRST AIDERS:
First Aid at Work
Nicola Stow (ext 265) – Principal First Aider
G Wright (ext 219) A Gray (ext 219), A Gale (ext 253), R James (ext 245), R Marway (ext 222), C Francis (ext 230), V Looker (ext 222), J Reading (ext 253), E Hague (MSA), G Buck (ext 222), P Rock (ext 251), E Suckling (ext 233), A White (ext 230), J Davies (SSA), K Hampshire (SSA), S Oates (SSA)
The Headmistress will ensure that First Aiders have a current certificate and that new persons are trained should first aiders leave.
FIRST AID EQUIPMENT
First aid equipment will be placed at the following designated sites throughout the school:
Mrs Gray’s office Main school office School reception
PE office School kitchen Art office
All Science laboratories and prep rooms
It is the responsibility of the member of staff who uses first aid equipment to inform the Pastoral Administrator at the earliest opportunity so that the used item can be replaced.
Mrs Stow is responsible for regularly checking that the contents of first aid boxes are complete and replenished as necessary and that the minibus is properly equipped with a first aid box. A check should be made at least once a term.
Further detailed information can be found in the Staff Handbook, page 8/9 Yellow section
FIRST AID RECORDS
Mrs Gray and Mrs Wright will keep a daily record of all first aid treatments.
HOSPITALS AND DOCTORS’ SURGERIES
Details of contact details for local hospitals and GP surgeries are listed in the staff handbook, page 10. yellow section.
Transport to hospital: If the first aider or Headmistress considers it necessary, the injured person will be sent directly to hospital (normally by ambulance). Parents and/or guardians will also be informed. No casualty should be allowed to travel to hospital unaccompanied and an accompanying adult will be designated in situations where the parents cannot be contacted.
The school’s policy on the issuing of medicines to students and providing for students with short and long term medical needs is in accordance with Managing Medicines in Schools and Early Years Settings.
Pupils will not generally be permitted to carry medicines in school unless the school has been made aware of specific medical conditions which require the student to carry medication with them at all times.
Whilst the school is under no obligation to accept responsibility for administering medicines to students, if medication is required during the school day, arrangements can be made for Mrs Wright or Mrs Gray to administer medicines. The only medication kept and administered within school are those prescribed specifically for a pupil at the request of the parent/guardian. Under no circumstances will medicines be administered to students without parental consent. Records of administration will be kept by Mrs G Wright and Mrs A Gray.
All medications kept in school are securely stored reception with access strictly controlled. Where children need to have access to emergency medication i.e. asthma inhalers, epi-pen etc., it will be kept in reception and clearly labelled.
Health Care Plans
Health care plans are in place for those pupils with complex medical needs
e.g. chronic or ongoing medical conditions (e.g. diabetes, epilepsy,
These plans are reviewed annually by Mrs N Stow and written procedures
made available to staff.
Staff undergo specific training related to health conditions of pupils and
administration of medicines (e.g. diabetes, epilepsy, anaphylaxis etc) by a
health professional as appropriate.
Further information can be found in the yellow section of the staff handbook.
ACCIDENT REPORTING PROCEDURES
All accidents, violent incidents, dangerous occurrences and near misses must be reported to Mrs Stanley using the official form.
Copies of these forms are available from reception.
• A local accident book located in reception is used to record all minor incidents to pupils, any more significant incidents must also reported to HSE.
• School accident reports will be monitored for trends and a report made to the Governors, as necessary.
• The Finance Manager will investigate accidents and take remedial steps to avoid similar instances recurring. Faulty equipment, systems of work etc. must be reported and attended to as soon as possible.
Reporting to the Health and Safety Executive (HSE)
Incidents involving a fatality or major injury will be reported immediately to HCC Education Health and Safety team on 01992 556478 and the Health and Safety Executive (HSE) on 0845 300 9923 or on-line at http://www.hse.gov.uk/riddor/.
Incidents resulting in the following must be reported to the HSE within 10 days of the incident occurring.
• A pupil or other non-employee being taken to hospital and the accident arising as the result of a curriculum activity, the condition of the premises / equipment, lack of supervision etc;
• Employee absence, as the result of a work related accident, for periods of 3 days or more (including W/E’s and holidays).
Any incident notified to the HSE must also be reported to the Education Health and Safety Team.
REPORTING OF FAULTY EQUIPMENT OR PREMISES MATTERS
Premises related matters or faulty equipment requiring urgent action should be reported immediately to the Caretaker or Finance and Premises Manager.
More routine and less urgent matters should be recorded in the blue premises book which is kept in the Caretaker’s pigeon hole in the staff room.
LONE WORKING means working alone after hours or at weekends, including premises which may, or may not be your usual work place.
Members of staff are encouraged not to work alone in school. Work carried out unaccompanied or without immediate access to assistance should be risk assessed to determine if the activity is necessary.
Work involving potentially significant risks (for example work at height) should not be undertaken whilst working alone.
Where lone working cannot be avoided staff should:
• Obtain the Headmistress’/senior member of staff’s permission and notify him/her on each occasion when lone working will occur.
• Ensure they do not put themselves or others at risk.(Refer to Guidance on Personal Safety in the Health and Safety Manual).
• Ensure they have means to summon help in an emergency e.g. access to a telephone or mobile telephone etc.
• When working off site (e.g. when visiting homes) notify a colleague of their whereabouts and the estimated time of return. [staff undertaking home visits to obtain as much background information as possible about the child/family being visited]
• Key holders attending empty premises where there has been an incident or suspected crime should do so with a colleague if possible. They should not enter the premises unless they are sure it is safe to do so.
• Report any incidents or situations where they may have felt “uncomfortable”.
HEALTH AND SAFETY INFORMATION AND TRAINING
The Governors’ Premises, Health and Safety Committee meets termly to discuss health, safety and welfare issues affecting staff, pupils or visitors. Action points from meetings are brought forward for review by school management.
Communication of Information
Detailed information on how to comply with Health and Safety Policy is given in the Education Health and Safety Manual, which is available for reference via the Grid.
The Health and Safety Law poster is displayed in the staff room and Food Technology room
The school purchases a support service from Hertfordshire County Council Education Health and Safety Team (tel 01992 556478) which provides competent health and safety advice
Health and Safety Training
Health and Safety induction training will be provided and documented for all new employees by Mrs M Stanley
The Headmistress is responsible for ensuring that all members of staff are provided with adequate information, instruction and training and identifying the health and safety training needs of staff.
All employees will be provided with:
* induction training in the requirements of this policy;
* update training in response to any significant change;
* training in specific skills needed for certain activities, (e.g. use of hazardous substances, work at height etc.)
* refresher training where required.
Training records are held by Mrs Stanley. The Headmistress will be responsible for assessing the effectiveness of training received.
Each member of staff is also responsible for making the Headmistress / line
manager aware of their own personal needs for training and for not
undertaking duties unless they are confident that they have the necessary
PREMISES AND WORK EQUIPMENT
Regular inspection and testing of school equipment is conducted by appropriate contractors. Records of such monitoring will be kept in the Finance Office
Mr Craig is responsible for identifying all plant and equipment in an equipment register and ensuring that any training or instruction needs, personal protective equipment requirements are identified and relevant risk assessments conducted.
Use of some equipment is restricted to those users who are authorised / have received specific training is detailed below:
All staff are required to report to Mr Craig any problems found with plant/equipment. Defective equipment will be clearly marked and taken out of service by storing in a secure location pending repair / disposal.
Heads of department are responsible for ensuring maintenance requirements for equipment in their areas are identified and implemented.
All staff should monitor the condition of plugs, cables and electrical equipment and conduct a quick visual inspection prior to use. All portable items of electrical equipment will be subject to PAT (portable appliance testing) annually, conducted by Plowright Hinton.
Personal items of equipment (electrical or mechanical) should not be brought into the school without prior authorisation and are subject to the same tests as school equipment.
Major fixed wiring circuits will be checked at least once every five years.
PE and D&T equipment
Equipment will only be used under supervision and will be checked daily before use for any apparent defects. Heads of Department will conduct a formal termly inspection of the equipment. PE and D&T equipment is subject to an annual inspection by a nominated contractor.
The following equipment has been identified as likely to involve a specific health and safety risk and details are given below on inspection, use and repair.
RESPONSIBLE PERSON (WHO CAN ASSESS RISK (1)AUTHORISED USERS OF THE EQUIPMENT (2)
AUTHORISED PERSON FOR INSPECTION AND REPAIR (3)
INSPECTION PERIOD ( E.G. TERMLY, ANNUALLY)
Access equipment e.g. ladders, mobile access platform
Mr G Craig (1) (2) (3)
Mr S Craig (2)
Caretaking/cleaning equipment including hand tools
Mr G Craig (1)
Mr G Craig & Mr Samuel Craig (2)
Mr G Craig (3)
PE and play equipment
Mrs S Miller (1)
PE Staff (2)
Nominated Contractor (3)
Mr J Reading (1)
Science staff (2)
Nominated Contractor (3)
Mrs L Dray (1)
Technology staff (2)
Nominated contractor (3)
Mrs C Francis (1)
Art Staff (2)
Staff and nominated contractor (3)
Mrs V Gower (1) (2)
Nominated contractor (3)
Mrs V Gower (1) (2)
Mr Craig (3)
Portable electrical equipment
All Staff (1) (2)
Nominated contractor (3)
FLAMMABLE AND HAZARDOUS SUBSTANCES
Every attempt will be made to avoid, or choose the least harmful of,
substances which fall under the “Control of Substances Hazardous to
Health Regulations 2002” (the COSHH Regulations).
Within curriculum areas (in particular science and DT) heads of department are responsible for COSHH and ensuring that an up to date inventory and model risk assessments contained in the relevant national publications (CLEAPSS, Association for Science Education's "Topics in Safety" etc.) are in place.
Head of Science Mr J Reading
Head of Technology Mrs L Dray
Head of Art and Design Mrs C Francis
Caretaker Mr G Craig
Catering Manager Mr C Huckle
They shall ensure:
• an inventory of all hazardous substances used on site is compiled and regularly reviewed.
• material safety data sheets are obtained from the relevant supplier for all such materials.
• risk assessments are conducted for the use of hazardous substances (where generic risk assessments are available e.g. for products purchased from Hertfordshire Supplies, these are adapted to suit specific use of material on site)
• all chemicals are appropriately and securely stored out of the reach of children.
• all chemicals are kept in their original packaging and labelled ( no decanting into unmarked containers).
• suitable personal protective equipment (PPE) has been identified and available for use.
PPE is to be provided free of charge where the need is identified as part of the risk assessment.
The school follows CLEAPSS guidance L93 in Managing Ionising Radiations and Radioactive sources.
• HCC’s Radiation Protection Officer is the Curriculum Advisor for Science
• CLEAPSS provide the Radiation Protection Adviser (RPA) service for HCC
• Member of staff in charge of radioactive sources (RPS) is:
• Mr J Reading
who is responsible for ensuring all records pertaining to radioactive sources are maintained.
LOCAL EXHAUST VENTILATION
Fume cupboards, dust extraction units on woodworking machinery and the brazing forge will be examined annually by:
Fume Extraction Services Ltd
The Finance and Premises Manager will be responsible for ensuring that report forms are available for reference and the Heads of Science and Technology will be responsible for reporting defects or necessary repairs etc, to the Finance and Premises Manager.
LIFTING AND HANDLING
Generic risk assessments for regular manual handling operations are
undertaken and staff provided with information on safe moving and handling
Staff should ensure they are not lifting heavy items and equipment unless they have received training and/or equipment in order to do so safely.
All manual handling activities which present a significant risk to the health and safety of staff, will be reported to Mrs M Stanley or Mr G Craig and where such activities cannot be avoided a risk assessment will be conducted to ensure such risks are adequately controlled. A copy of this assessment will be provided to employees who must follow the instruction given when carrying out the task.
HEALTH AND SAFETY MONITORING AND INSPECTIONS
A general inspection of the site will be conducted termly and be undertaken / co-ordinated by the Finance Manager
Monitoring inspections of individual departments will be carried out by Heads of Department or nominated staff. Records of such monitoring will be kept by the Finance Manager
The person(s) undertaking such inspections will complete a report in writing and submit this to the Headmistress. Responsibility for following up items detailed in the safety inspection report will rest with the Finance Manager
The school’s designated Health and Safety Governor, will be involved in an inspection on an annual basis and report back to both the relevant sub-committee and full governing body meetings. This governor monitoring will also cover management systems in addition to inspecting the premises.
Advice and pro forma inspection checklists can be found in the Education Health and Safety Manual.
Inspections will be conducted jointly with the establishment’s health and safety representative(s) if possible.
PORTABLE APPLIANCE TESTING
Portable electrical appliance testing is carried out annually in the summer term. Any personal items belonging to members of staff which are used in school must also be tested.
FIXED WIRE TESTING
This is carried out every five years. The date of the last test was November 2013.
The HCC asbestos policy will be followed.
The asbestos register is held in Finance Office and will be made available
to all staff and visiting contractors prior to any work commencing on the fabric of the building or fixed equipment.
The Establishment’s Asbestos Authorising Officers are Mrs M Stanley, Mr G Craig and Mr S Craig. Refresher training is required 3 yearly.
The authorising officers shall ensure:
• The asbestos log is maintained and that any changes are notified to the Mouchel asbestos helpdesk.
• All work on the fabric of the building or fixed equipment is entered in the permission to work log and signed by those undertaking the work.
• An annual visual inspection of asbestos containing materials on site is conducted and recorded in the asbestos log.
Please note that even drilling a hole or pushing a drawing pin into asbestos containing materials may result in the release of fibres into the air.
Under no circumstances must staff drill or affix anything to walls without first obtaining approval from an Asbestos Authorising Officer
Any damage to materials known or suspected to contain asbestos should be reported to Mrs M Stanley/Mr G Craig who will seek expert advice.
Any contractor who is suspected to be carrying out unauthorised work on the fabric of the building should be reported to Mrs M Stanley or Mr G Craig
Any risk assessment undertaken on pregnant workers should be completed with reference to the Pregnant Workers and Nursing Mothers guidance in the County Health and Safety Manual.
The definition of ‘new or expectant mother’ means a worker who is pregnant, who has given birth within the previous six months, or who is breastfeeding. ‘Given birth’ is defined in the regulations as ‘delivered a living child or, after 24 weeks of pregnancy, a stillborn child’.
It is the responsibility of staff to inform their line manager as soon as they know they are (or are no longer) pregnant.
A risk assessment will be carried out to ensure that there are no risks to the expectant mother or baby from the employee’s duties or environment. (It is important that the pregnant worker is involved in the risk assessment process to ensure all the relevant facts and issues are covered.)
The risk assessment will be reviewed on a regular basis, and this may have to be increased as the pregnancy progresses.
If the risk assessment identifies hazards that cannot be eliminated or reduced sufficiently the pregnant worker’s duties will be adjusted appropriately to ensure they are. If that cannot be achieved locally, the pregnant worker may be re-deployed for the duration of the pregnancy to a safer environment. If this cannot be achieved the legislation requires the pregnant worker to be suspended from work on maternity grounds. Further assistance and guidance can be obtained from HCC CSF Health and Safety Team and/or the Occupational Health Unit.
A further risk assessment must be undertaken for nursing mothers when returning to work
The school undertakes to ensure the safety of the school community by assessing the potential hazards of school activities and areas and taking steps to reduce any identified risk to a reasonable level.
All staff should ensure they are familiar with the HCC and CSF guidance regarding risk assessments. Risk assessments should only be carried out by a competent person, i.e. someone who has knowledge and experience of the activity or area.
General Risk Assessments
Generic risk assessments for a range of key activities will be undertaken and updated when circumstances change by members of staff who are competent to do so. Copies will be held on the public area of the network. Such risk assessments will be coordinated by the Finance Manager
Risk assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest. Staff are made aware of any changes to risk assessments relating to their work.
Individual Risk Assessments
Specific risk assessments that relate to individual persons, e.g. staff member or young person/pupil, or a specific, one off activity will be held on that person’s file.
It is the responsibility of staff to inform their line manager of any medical condition (including pregnancy) which may impact upon their work.
Such risk assessments will be reviewed on a regular basis.
Risk assessments for curriculum activities will be carried out by relevant Heads of Department using the relevant codes of practice and model risk assessments developed by national bodies.
Whenever a new course is adopted or developed all activities are checked against the model risk assessments and significant findings incorporated into schemes of work.
The school subscribes to CLEAPSS whose publications can be used as sources of model risk assessment in Science and Design Technology.
In addition the following publications are used as sources of model risk assessments:
[BS 4163:2007 Health and Safety for Design and Technology in Schools and Similar Establishments- Code of Practice]
[Safeguards in the school laboratory 11th edition, ASE 2006 http://www.ase.org.uk/]
[Topics in safety, 3rd Edition ASE 2001]
[National Society for Education in Art & Design (NSEAD)
[Safe Practice in Physical Education and School Sport’ Association of PE ‘AfPE’ http://www.afpe.org.uk/ ]
A number of generic risk assessments are available at www.thegrid.org.uk/info.healthandsafety/riskassessment.shtml
All offsite visits will be planned following guidance contained in the Hertfordshire County Council Children, Schools and Families Offsite Visits Manual
The LA’s Offsite Visits Advisor must be notified of all level 3 trips, which include self-led adventurous activities, fieldwork trips to open or "wild" country, and all trips overseas. This will be done via the use of Evolve, the online notification and approvals system.
Evolve will be used for the planning and approval of all offsite visits. Relevant risk assessments, participants names etc. will be attached electronically as required
The member of staff planning the trip will submit all relevant paperwork and risk assessments relating to the trip to the school’s Educational Visits Co-ordinator, Mrs M Stanley, who will check the documentation and planning of the trip and if acceptable initially approve the visit before referring to the Headmistress for approval.
Working at height can present a significant risk, where such activities cannot be avoided a risk assessment will be conducted to ensure such risks are adequately controlled. A copy of this assessment will be provided to employees authorised to work at height.
When working at height (including accessing storage or putting up displays) appropriate stepladders or kick stools are to be used. Staff must not climb onto chairs etc.
The establishments nominated persons responsible for work at height is:
Mr S Craig
The nominated person shall ensure:
• all work at height is properly planned and organised;
• the use of access equipment is restricted to authorised users;
• all those involved in work at height are trained and competent to do so;
• the risks from working at height are assessed and appropriate equipment selected;
• a register of access equipment is maintained;
• all access equipment is inspected and maintained;
• the risks from fragile surfaces is properly controlled.
Whilst it is difficult to make the school site totally secure, the school endeavours to ensure that the school is a safe environment for all who work or learn here.
Designated Key holders
The designated key-holders and persons responsible for the security of the school and grounds are:
Mr G Craig Resident Caretaker
Mr S Craig Assistant Caretaker
Visitors to the School
All visitors to the school must report to main reception and sign the visitors’ book. Visitors will be required to wear an identification badge whilst on the school premises and any adults who appear not to be an authorised visitor will be challenged.
Any unauthorised or suspicious persons or trespassers must be reported to a member of the Senior Leadership Group immediately who will take appropriate action and summon the police if necessary.
All part-time and peripatetic staff are required to sign in on arrival and sign out when leaving the site.
Students arriving at school after registration must sign the late book at main reception.
Students leaving school during the school day for any reason, such as a medical appointment or sixth form students studying a course at another school, must sign out and sign in again on their return. Sixth form consortium students from other schools who are studying at Presdales on a part-time basis must also sign in and out.
The school operates a strict policy of ‘no smoking’ at all times on the school premises and in the minibus. People and organisations using or hiring the premises out of school hours are asked to maintain this policy.
VEHICULAR AND PEDESTRIAN MANAGEMENT
The following measures are in place to maximise pedestrian safety on the school site:
There is a strict speed limit on site of 5mph.
A one way system is in operation with separate entry and exit points for vehicles.
Parents are permitted to drive onto the school site in the morning to drop off students near to the bus shelter. Parents are not permitted to drive into the main car park in front of the mansion which is reserved for staff and deliveries only.
Parents are not permitted to drive onto the school site between at the end of school until after 4.15pm once the coaches have left. Parents are encouraged to arrange an alternative meeting point with students away from the school site.
Pedestrians are required to use the footpath between the turning circle and the mansion, rather than the drive, in order to segregate pedestrians and vehicles as affectively as possible.
Owing to the restricted number of parking spaces available for staff and visitors, students are not permitted to park on-site.
A member of staff is on duty at the beginning and end of the school day to supervise the arrival and departure of students.
STRESS MANAGEMENT AND EMPLOYEE WELLBEING
The school and governing body are committed to promoting high levels of health and well being and recognise the importance of identifying and reducing workplace stressors through risk assessment, in line with the HSE and HCC’s management standards.
The school’s procedures for stress management and employee wellbeing are based on the HCC Policy for Stress Management and Employee Wellbeing. In the first instance, individual concerns should be brought to the attention of the Headmistress or Line Manager. The school endeavours to minimise the cause and effects of stress in the following ways:
• Appropriate training and INSET
• Relevant induction procedures
• Support for line managers and mentors
• Access to relevant policies and procedures, eg. Behaviour, Grievance Procedures
• Regular Performance Management reviews
• Access to professional support from school counsellor
DISPLAY SCREEN EQUIPMENT (DSE)
All staff who use habitually use computers as a significant part of their normal
work (significant is taken to be continuous / near continuous spells of an hour
at a time) e.g. admin staff, bursars etc. shall have a DSE assessment carried
out by their line manager.
Those staff identified as DSE users shall be entitled to an eyesight test for DSE use every 2 years by a qualified optician (and corrective glasses if required specifically for DSE use).
Advice on the use of DSE is available in the Education Health and Safety
A list of nominated drivers who have received training in order to drive a minibus is maintained by Mrs M Stanley who also conducts an annual check of their driving licences.
All minibus drivers should receive training based on the ‘HCC Minibus Drivers
Assessment Scheme’. . Drivers are re-assessed at 5-yearly intervals to
maintain safe standards of operation.
Mr G Craig is responsible for the undertaking weekly checks on the minibus and the schools operation of minibuses follows HCC Guidance.
LETTINGS/SHARED USE OF PREMISES
Lettings are managed by Mrs M Stanley and the caretakers in accordance with the school’s Lettings Policy.
SWIMMING POOL ARRANGEMENTS
The school complies with Hertfordshire County Councils guidance Safe Practice in School Swimming. The Headmistress will ensure that the pool is managed in accordance with this guidance.
A risk assessment has been carried out by Mrs S Miller. Normal Operating Procedures (NOP) and Emergency Action Plans (EAP) are available from Mrs S Miller and are available to any groups hiring the facility.
Lettings agreements are managed by Mrs M Stanley who will ensure that a lettings agreement has been completed, risk assessments for the activity have been completed by the hirer and returned to the school and that the hirer knows and understands the NOP and EAP.
Pool plant operations and water testing is carried out by Lea Valley Swimming Pools who will ensure that the water quality meets the standards identified by the Pool Water Treatment Advisory Body (PWTAG). Mrs S Miller will ensure that monthly bacterial testing is carried out by Trading Standards and, where necessary, carry out any remedial actions.
All staff will ensure that they are familiar with the NOP and EAP for the swimming pool, check that rescue equipment is available and that the swimming pool is secured to prevent unauthorised access when not supervised.
The Head of PE will ensure all staff expected to undertake swimming teaching hold the appropriate NGB award in addition to their teaching qualification in accordance with AfPE guidance.
The Head of PE will ensure provision is made for lifesaving, first aid and resuscitation cover appropriate to the type of swimming sessions
The school complies with advice on the potential risks from legionella as identified in the Education Health and Safety Manual.
A water risk assessment of the school has been completed by Nemco and Mr G Craig is responsible for ensuring that operational controls are being conducted and recorded in the water log book. Mr Craig will be responsible for undertaking basic operational controls in lieu of a water risk assessment being conducted by Nemco
This will include:
• identifying and flushing rarely used outlets on a weekly basis and after school holiday periods.
• conducting necessary water temperature checks (monthly)
• disinfecting / descaling showers, or other areas where water droplets are formed (quarterly)
All contractors used by the school shall ensure compliance with relevant health and safety legislation, guidance and good practice.
All contractors must report to reception where they will be asked to sign the visitors’ book and wear an identification badge. Contractors will be issued with guidance on fire procedures, local management arrangements and vehicle movement restrictions.
Mrs M Stanley is responsible for monitoring areas where the contractors’ work may directly affect staff and pupils and for keeping records of all contractor work.
School managed projects
Where the school undertakes projects direct the governing body would be considered the ‘client’ and therefore have additional statutory obligations.
These are managed by Mrs M Stanley, Finance and Premises Manager who will ensure that landlord’s consent has been obtained and, where applicable, all statutory approvals, such as planning permission and building regulations have been sought. This would include whether CDM regulations will apply.
To ensure contractor competency the school uses appropriate contractors and competency checks will be undertaken prior to engaging a contractor.
Contractors will be asked to provide risk assessments and method statements
specific to the site and works to be undertaken. The school, contractor(s) and
any subcontractor(s) involved will agree the risk assessment and safe
systems of work to be used prior to works commencing on site.